Programme Assistant at the United Nations Educational, Scientific and Cultural Organization (UNESCO)
The United Nations is the one international organization with the reach and vision capable of solving global problems. The United Nations Foundation links the UN’s work with others around the world, mobilizing the energy and expertise of business and non-governmental organizations to help the UN tackle issues including climate change, global health, peace and security, women’s empowerment, poverty eradication, energy access, and U.S.-UN relations.
Recruitment open to : Internal and external candidates
Overview of the Functions of the Post
- The post is located in UNESCO Office in Abuja, Nigeria and works under the overall delegated authority of the Head/Director of Office, and the direct supervision of the Culture and SHS Programme Specialist(s).
- As a team member, the Programme Assistant provides support in the organization and delivery of programme activities/ projects carrying out a range of office support and administrative functions.
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Major Activities
- Produce complete and in final form documents, publications and correspondence related to the work of the Section/ Unit from draft texts. Search, locate, compile, review and update information and data used in the development of documents, work plans and budgets; ensure accuracy and compliance with the approved amounts; enter data in, and run reports from, automated systems in order to support preparation of regular and ad-hoc budgetary/ financial updates, reporting on programme/ project delivery, statistics and/ or projections for use and scrutiny by the supervisor(s) or responsible manager. Provide administrative support for fund raising initiatives.
- Prepare a variety of administrative documentation using examples or templates; initiate administrative procedures and ensure follow-up, including payment follow-up in collaboration with the AO of the Office. Inform team members of specific administrative processes and related procedures to support work planning and timely and coordinated execution of work; produce regular and adhoc reports on outstanding commitments, follow-up and alert team members of outstanding payments, timeframes and bottlenecks. Perform general administrative functions.
- Respond to enquiries and follow up on routine outstanding matters; route information and queries as appropriate; provide information to supervisor(s) and colleagues; make appointments, receive visitors and take telephone calls, answering enquiries and/or referring them to the specialist/ service concerned. Liaise with various internal services to obtain additional information/ clarifications. Provide guidance to short-term/ temporary staff on general office processes and procedures, automated systems, computer applications, etc.
- Additional activities that may be required to ensure the success of the work team.
Required Qualifications
Education:
- Completed Secondary, Technical and/or Vocational School Education.
Work Experience:
- A minimum of three (3) years of relevant professional work in programme support, management, administrative, financial and/or budget administration.
Skills and Competencies:
- Sense of integrity, confidentiality, commitment and reliability;
- Good analytical and problem solving skills;
- Ability to provide efficient, quality and timely support and capacity to work efficiently under pressure;
- Strong knowledge of MS office (Word, Excel, Outlook, PowerPoint) and database packages;
- Ability to work in diverse multi-cultural settings with sensitivity to the local context.
Languages:
- Excellent knowledge (spoken and written) of English language.
Desirable Qualifications
Education:
- Specialized training in Management, Finance, Budget, and/or Administration.
Work Experience:
- Relevant experience in the UN/international organizations or similar organizations.
Languages:
- Knowledge of French language.
Competencies (Core / Managerial):
- Accountability (C)
- Communication (C)
- Innovation (C)
- Knowledge sharing and continuous improvement (C)
- Planning and organizing (C)
- Results focus (C)
- Teamwork (C)
- Professionalism (C)
Benefits and Entitlements
- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
How to Apply
Interested and qualified candidates should:
Note
- Only candidates who are entitled to work in Nigeria may apply to this position.
- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website.
- No modifications can be made to the application submitted.
- The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
- UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
- Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
- UNESCO does not charge a fee at any stage of the recruitment process
Application Deadline 24th June, 2022.
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