Executive Assistant Vacancy at International Breweries Plc

International Breweries Plc Recruitment Portal- See full details of how to apply for this recruitment opportunity below.

The company is recruiting to fill the position below:

Job Title: Executive Assistant

Ref No: 30027250
Location: Ilesha, Osun
Job Type: Full time

Main Purpose of the Job

The main purpose of the job is to provide administrative support in an effective and efficient manner to MANCOM Executives and other staff as may be required.

Key Roles & Responsibilities

Prepare professional correspondence, reports and documents under the direction of the Executive management
Receive, direct and relay telephone, email, general correspondence, fax messages and other incoming information to the right people in an efficient and timely manner
Assisting C-Suite Managers in executing their functional processes
Providing Support to the C-Suite Managers in driving initiatives
Maintain schedules and calendars of Executives
Ensure that all office equipment, are in working order and that proactive maintenance is routinely carried out to avoid disruption to service
Receive visitors into appropriate meeting rooms and ensure their comfort and convenience
Organize and coordinate meetings, conference and travel arrangements
Arrange internal meetings and take minutes where needed
Stakeholder management and Maintaining company reputation with Vendors and external stakeholders
Generate invoices and follow-up on payment defaults
Generate payment documents
Undertake any other duty and ad-hoc responsibilities appropriate to the post as requested by Management.

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Qualification & Experience

At least a First Degree from a recognized university
A minimum of 5 years experience in administration and facility/office management
Effective decision making skills
Proficiency in the use of MS-office tools i.e. Excel, Word and Power-point
Self-motivated and able to work with minimal supervision, proactively seeking guidance, clarification and feedback
Decision-making skills
Planning and organizational skills
Honesty and integrity
Applied strategic thinking
Proactive and motivated initiator
Team player and leader.
Sound written and oral communication
Drive and resilience
Ability to self manage within a pressurized working environment.
Innovative approach with an attention to detail