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African Union (AU) Recruitment For Secretary (AUSC) – Apply Here

African Union (AU) Recruitment For Secretary (AUSC) – Apply Here. African Union is now recruiting for the position of Secretary (AUSC). Interested persons should see how to apply below and the requirements.

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Secretary (AUSC)

Requisition ID: 1612
Location: Yaounde, Cameroun
Division: Finance and Administration Unit
Reports to: Coordinator & Finance and Administration Officer
Directorate / Department: Health, Humanitarian Affairs and Social Development
Number of Positions: 2
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA4
Contract Type: Regular

Job Description

To provide secretarial and clerical support services to the assigned supervisor or the Office in general for its effective functioning.

Main Functions

Provide timely operational support
Implement operational activities as scheduled and report.
Prepare routine office communication and assist in compiling data and information for reporting purposes.
Assist in the creation, improvement and maintenance of record and retrieval systems
Follow up on provision and maintenance of office facilities and materials.
Assist in the follow up on logistical arrangements, activity implementation and provision of updates.
Liaise effectively with internal and external stakeholders.
Follow up meeting decisions and correspondence outcomes and ensure their implementation.

Specific Responsibilities

Draft responses to routine correspondences for the signature of the supervisors;
Type and proof-read documents, reports, etc as may be required by assigned supervisors;
Attend visitors and staff and provide them with basic information on relevant issues and procedures;
Assist in the follow up on logistical arrangements, activity implementation and provision of updates;
Keep an up to date diary of appointments for supervisors;
Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
Provide day to day routine administrative supports to various work units of the assigned Units;
Ensure availability of stationery stock, equipment and furniture in offices assigned;
Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents;
Respond to and screen various correspondences such as telephone calls, e-mail messages and ensure follow up with supervisors and partners;
Perform reception services where required; and
Perform any other relevant duties and responsibility as may be assigned.

Requirements and Relevant Experience

Diploma in Secretarial Science, Administrative Services, Office Management, or related studies with 3 years of relevant secretarial work experience in public organizations, diplomatic missions, international organizations or international non-governmental organizations.
Candidates who are holders of Bachelor’s Degree in Secretarial Science, Administrative Services, Office Management, or related studies are required to have a minimum of 2 years of relevant secretarial work experience in public organizations, diplomatic missions, international organizations or international non-governmental organizations.
Communication related training is an added advantage.

Skills:

Excellent knowledge of computer office applications such as Word, Excel, Outlook and Power Point
Sound planning and organizational skills
Very good typing skills, of at least fifty words per minute.
Good interpersonal skills
Excellent team player and able to work in a multi-cultural environment.
Good analytical skills and ability to identify workable alternative and solutions, firm yet flexible, confident.
Able to manage stress.
Strong personality but friendly, polite and patient.
Work quickly, accurately and efficiently, meeting tight deadlines.
Be able to work unsupervised on your own initiative;
Strong communication ability both orally and in writing
Proficiency in any one of the AU officials working languages (English, French, Arabic, Portuguese, Spanish and Kiswahili) is a requirement, while fluency in two, specifically English and French is an added advantage.

Leadership Competencies:

Developing Others
Flexibility
Risk Awareness and Compliance

Core Competencies:

Teamwork and Collaboration
Accountability awareness and Compliance
Learning Orientation
Communicating Clearly

Functional Competencies:

Trouble shooting
Job Knowledge and Information Sharing
Task Focused
Continuous Improvement Awareness

Tenure of Appointment

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Languages:

Proficiency in any one of the AU official working languages (English, French, Arabic, Portuguese, Spanish and Kiswahili) is a requirement, while fluency in two, specifically English and French is an advantage.

Salary

Indicative basic salary of USD12,834.00 (GSA4 Step 1) per annum plus other related entitlements e.g. Post adjustment (48% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

How to Apply

Interested and qualified candidates should:
Click here to apply

Application Deadline

13th February, 2023.

Note

Only candidates who have meet all the requirements of the post and have been shortlisted for an interview will be contacted.
Only applications registered online with a complete curriculum vitae (CV) attached will be considered.
The Africa Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.
Gender Mainstreaming: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Cyril O