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African Union Recruitment For Administrative Assistant (AUSC)

African Union (AU) Recruitment For Administrative Assistant (AUSC). African Union is now inviting applications from suitably qualified persons to fill the position of Administrative Assistant (AUSC). See how to apply below and the requirements.

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous, and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Administrative Assistant (AUSC)

Requisition ID: 1611
Location: Yaounde, Cameroun
Division: Finance and Administration Unit
Reports to: Finance and Administrative Assistant
Directorate / Department: AU Sports Council
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA5
Contract Type: Regular

Purpose of Job

To facilitate the smooth functioning of administrative support services, including but not limited to administration – office management, general services, operations, records management, procurement etc – within the Finance and Administration Unit of AUSC and beyond, as required.

Main Functions

Provide timely operational support
Assist in activity planning
Prepare operational work schedules and follow up the implementation
Handle communication at the operational level and provide update
Assist in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc.
Coordinate and/or engage in technical assistance and/or logistical work
Assist in the creation, improvement and maintenance of operational processes and systems
Prepare office communication and draft reports.

Specific Responsibilities

Provide administrative support in accordance with the Terms of Reference of the Office;
Undertake all administrative matters relating to the organization of meetings, seminars, workshops and conferences planned under the AU Sports Council’s work plan, including securing and arranging meeting venues, arranging participants’ travel, and other administrative arrangements;
Organize all travel related to the work of the AUSC, including fact-finding missions, follow-up missions and similar activities which require travel arrangements;
Organize both incoming and outgoing correspondence, including the establishment of a physical and electronic log/registry system and filing; create, update and maintain special files (of confidential nature or for closer access for respective official’s use) through an organized filing system
Manage correspondence for priority action, notification of deadlines and acting on routine matters;
Arrange and maintain a calendar of appointments and prepare travel plans for missions; schedule appointments, meetings and travel arrangements that may include coordinating arrangements for multiple participants
Assist the Office in the timely preparation of relevant papers and documents for meetings, seminars, workshops and conferences, and in the finalization of related reports;
Undertake administrative action related to the procurement of equipment and services including preparation of purchase orders, contracts for consultants, related payment requests, and monitoring and follow-up on such requests;

Other Roles

Liaise with partner agencies on relevant administrative and financial matters, as well as with internal stakeholders including Administration, Finance, HR Units within AUSC and the respective directorates at AU HQ level, as required.
Assist the implementation and monitoring of budgets as need be. Liaise with the Accounts Assistant and the FAO on budgetary matters as required.
Provide communications support and assistance to ensure timely responses to inquiries, emails and correspondences, assist the team of Secretaries whenever required.
Draft and finalize correspondence, reports and documents and ensure the correctness of style and compliance with AU procedures and standards;
Perform such other tasks as required.

Requirements and Relevant Experience

Applicants should possess the following:

Diploma OR Bachelor’s Degree in Administration, Management, Office Management or related fields with three (3) and two (2) years of relevant work experience respectively.
Experience in international organizations will be high advantage.
Experience in drafting official communication; experience in preparing reports and summaries, and presenting information allowing easy analysis and understanding.
Experience in organizing events, and liaising with various support functions and stakeholders.
Experience or knowledge of tasks related to office management, secretarial tasks, records management, procurement and supply chain management.
Understanding of procurement processes is required
Understanding and experience of facilities management and correspondence handling is required.

Skills:

Excellent drafting and data presentation skills
Capacity to work under pressure and according to precisely set timelines
Ability to coordinate activities, contribute to planning, and understand the linkage between activities and the office’s objectives
Excellent organization skills, very good time management skills
Attention to detail; proactive, adaptable and flexible as required
Ability to understand the requirements and standards of both internal and external stakeholders; readiness to assist at all times.
Understanding of AU working systems, specifically those in overall administration, human resources, finance, procurement, protocol, and conference management is an advantage.
Understanding of the diplomatic work environment, its requirements and contexts is required.
Excellent knowledge and experience to use computer applications including but not limited to MS Word, MS-Excel, MS PowerPoint. Experience in using SAP will be an important advantage.
Very good interpersonal skills, capacity to work and go along with a variety of personalities and stakeholders
Very good communication skills, both written and spoken
Proficiency in one of the AU working languages (English, French, Arabic, Portuguese or Spanish) is required and fluency in any other second AU working language will be an advantage. Mastery of the French language will be a preferred advantage.

Leadership Competencies:

Developing Others
Flexibility
Risk Awareness and Compliance

Core Competencies:

Teamwork and Collaboration
Accountability awareness and Compliance
Learning Orientation
Communicating Clearly

Functional Competencies:

Troubleshooting
Job Knowledge and information sharing
Task Focused
Continuous Improvement Awareness

Tenure of Appointment

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be probationary period.
Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Languages:

Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantages.

Salary

Indicative basic salary of US$ 15,758.00 (GSA5 Step 1) per annum plus other related entitlements e.g. Post adjustment (48% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

How to Apply

Interested and qualified candidates should:
Click here to apply

Application Deadline

13th February 2023.

Note

Only candidates who have meet all the requirements of the post and have been shortlisted for an interview will be contacted.
Only applications registered online with a complete curriculum vitae (CV) attached will be considered.
The Africa Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.
Gender Mainstreaming: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Cyril O